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  • VIDEO
RapidReceipt RR-400W Wireless Receipt and Document ScannerEpson Canada Inc
  • Epson RapidReceipt RR-400W Wireless Compact Desktop Colour 2-Sided Receipt & Document Scanner with ScanSmart AI PRO Receipt Management & PDF Software & 20-Page Auto Document Feeder
  • To view this video, download

Epson RapidReceipt RR-400W Wireless Compact Desktop Colour 2-Sided Receipt & Document Scanner with ScanSmart AI PRO Receipt Management & PDF Software & 20-Page Auto Document Feeder

3.8 out of 5 stars 59 ratings
$419.99 with 16 percent savings
Was: $499.99
Available at a lower price from other sellers that may not offer free Prime delivery.
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Purchase options and add-ons

Media type Business Card, Paper, Receipt
Scanner type Document, Receipt
Brand Epson
Model name RapidReceipt RR-400W
Connectivity technology USB, Wi-Fi
Product Dimensions 10.4D x 29.7W x 12.5H Centimetres
Resolution 300
Item weight 1.81 kg
Wattage 10 watts
Sheet size 8 5 X 120 Maxpapersize inches

About this item

  • ScanSmart AI PRO Technology — Intelligently convert and extract scanned information into smart digital data – making your documents AI-ready
  • Export to Financial Software² — Turn stacks of receipts and invoices into categorized digital data that easily integrates into financial applications, such as QuickBooks and TurboTax
  • Compact Desktop Design — Saves 60% of desk space³ in virtually any environment, ideal for hybrid and remote workers
  • TrueFeed Technology — Robust 20-page document feeder with paper skew and staple protection easily feeds stacks of various sized documents
  • Fast 2-Sided Scanning — Single-Step technology quickly captures both sides of a document in one pass up to 30 pages per minute⁴
  • Wireless Scanning — Wirelessly scan directly to the cloud, smartphones, tablets, Windows PC or Mac⁵
  • Create Searchable and Editable PDFs — Includes powerful PDF creation and editing software for Windows and Mac
› See more product details

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This item: Epson RapidReceipt RR-400W Wireless Compact Desktop Colour 2-Sided Receipt & Document Scanner with ScanSmart AI PRO Receipt Management & PDF Software & 20-Page Auto Document Feeder
$419.99
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鶹 Basics Multipurpose Copy Printer Paper, 21.6 x 27.9cm, 9.07kg, 1 Ream, (500 Sheets), 92 Bright, White
$12.49
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Product information

Technical Details

Brand ‎Epson
Manufacturer ‎Epson
Place of Business ‎01702-4474, 500 STAPLES DR, FRAMINGHAM, MA, United States of America
Model ‎B11B270202
Model Name ‎RapidReceipt RR-400W
Part Number ‎B11B270202
Scanner Resolution ‎300
Has Greyscale ‎10-bit input/8-bit output
Light Source Type ‎LED
Number of Items ‎1
Wattage ‎10 watts
Batteries included ‎No
Batteries Required ‎No
Connector Type ‎USB, Wi-Fi
Media Type ‎Business Card, Paper, Receipt
Does it contain liquid? ‎No
Manufacturer ‎Epson
Item model number ‎B11B270202
Product Dimensions ‎10.41 x 29.72 x 12.45 cm; 1.81 kg
ASIN ‎B0C8WFLRRV

Additional Information

Date First Available Sept. 19 2023
Customer Reviews
3.8 out of 5 stars 59 ratings

3.8 out of 5 stars
鶹 Rank

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Epson RapidReceipt RR-400W Wireless Compact Desktop Colour 2-Sided Receipt & Document Scanner with ScanSmart AI PRO Receipt Management & PDF Software & 20-Page Auto Document Feeder

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Product description

Unleash the power of AI¹ with the Epson RapidReceipt RR-400W compact desktop business scanner.

Driven by Epson ScanSmart AI PRO technology, you’ll quickly and intelligently convert scanned information into smart digital data – making your documents AI-ready for Microsoft Copilot, Apple Intelligence, ChatGPT workflows and more.

Going beyond simple document capture, the RapidReceipt RR-400W compact scanner utilizes an extensive data model of various invoices and receipts to quickly turn stacks of unorganized paperwork into categorized digital data that easily integrates into financial applications such as QuickBooks and TurboTax².

The RapidReceipt RR-400W features a compact design that saves up to 60% of your desk space³ while helping to increase your productivity with advanced features like fast 2-sided scanning up to 30 pages per minute⁴, a 20-page Automatic Document Feeder and the ability to create searchable and editable PDFs.

One of the smartest investments you can make for your business, the Epson RapidReceipt RR-400W compact business scanner, powered by ScanSmart AI PRO, enables you and your business to stay organized and efficient by unleashing the power of AI.

Top Brand: Epson

Highly Rated
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From the manufacturer

Organize. Optimize. Conquer. Unleash the Power of AI

RapidReceipt Scanners

Customer Reviews
3.8 out of 5 stars 59
4.2 out of 5 stars 731
4.1 out of 5 stars 467
4.4 out of 5 stars 581
Price
$419.99 $219.99 $279.99 $519.99
Receipt Management Software
✔ ✔ ✔ ✔
Export Data for Integration
✔ ✔ ✔ ✔
Create Editable PDFs
✔ ✔ ✔ ✔
Organize Business Contacts
✔ ✘ ✘ ✔
Scan Speed
30 ppm/60 ipm 10 ppm 15 ppm 35 ppm/70 ipm
Scan Type
2-sided scanning Single-sided scanning Single-sided scanning 2-sided scanning
Auto Document Feeder
20 sheets ✘ ✘ 100 sheets
Wi-Fi
✔ ✘ ✔ ✔
Scan from Smartphone/Tablet
✔ ✘ ✔ ✔
LCD Panel
✘ ✘ ✘ 4.3" touchscreen
Scan to USB Drive
✘ ✘ ✘ ✔
Power Source
AC Adapter USB USB or Battery AC Adapter

  • Epson ScanSmart AI PRO scanner driver technology efficiently captures and converts paper documents into digital files, seamlessly preparing them for use by AI assistants.

  • AI assistants can process Epson ScanSmart PRO AI files by extracting text, making them searchable, editable, and available for various queries.

  • Yes. Epson provides ScanSmart AI PRO scanner drivers for both Windows and Mac.

  • A dedicated document scanner can be up to 10 times faster than other types of scanners, including a printer's built-in scanner and hundreds of times quicker than manually capturing documents with a smartphone.

  • TrueFeed Technology is an innovative Epson scanner design that enhances the reliability of handling various document types. This feature is a key reason why many businesses choose Epson scanners for efficiently managing high-volume document scanning.

Disclaimers

1. Includes Optical Character Recognition (OCR) technology. OCR leverages artificial intelligence (AI) techniques to convert documents and images of text into digital files for use with 3rd party generative AI solutions. Data entered in 3rd party AI solutions is subject to the 3rd party’s terms of use and privacy policies. Always check the output of AI generated content for accuracy. | 2. In vertical path scanning position compared to Epson RapidReceipt RR-600W with trays extended. | 3. Wirelessly scan to smartphones or tablets (Android/iOS devices) via the Epson Smart Panel app; download required. Data usage fees may apply. Wirelessly scan to the cloud with Epson ScanSmart software, installed on the connected Windows PC or Mac. Internet connection is required. | 4. Requires Epson ScanSmart Accounting Edition Software installed on the connected Windows PC or Mac. Not available for Android/iOS devices. Internet connection required for some applications. | 5. Optional carrier sheet required. | 6. Based on letter-sized scans at 300 dpi in Black-and-White, Grayscale or Color Mode, using the USB interface.

Customer reviews

3.8 out of 5 stars
59 global ratings

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Top reviews from Canada

  • narine
    1.0 out of 5 stars Lots of connection issues.
    Reviewed in Canada on May 9, 2024
    Verified Purchase
    It does not connect properly to the Internet. I'm getting a hard time with it.
    Helpful
     Report

Top reviews from other countries

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  • Scott
    5.0 out of 5 stars Quick
    Reviewed in the United States on July 21, 2025
    Verified Purchase
    Quick scan of receipts. Even pictures
    Report
  • EXPERTSUPPLY
    5.0 out of 5 stars sin novedad
    Reviewed in the United States on April 19, 2025
    Verified Purchase
    sin novedad
    Report
  • stephanie smith
    3.0 out of 5 stars Not what I expected
    Reviewed in the United States on May 29, 2024
    Verified Purchase
    Fast scan but only scan one way everytime I shut it down I have a problem starting back up I think it's damage so I return it already was a use scan not much different in price from a new one maybe 40 dollar should have bought it new wouldn't have so many problems was not package for safety see in picture
    Customer image
    stephanie smith
    3.0 out of 5 stars
    Not what I expected

    Reviewed in the United States on May 29, 2024
    Fast scan but only scan one way everytime I shut it down I have a problem starting back up I think it's damage so I return it already was a use scan not much different in price from a new one maybe 40 dollar should have bought it new wouldn't have so many problems was not package for safety see in picture
    Images in this review
    Customer image
    Report
  • Kupitero
    4.0 out of 5 stars A compact addition to your home office to scan receipts, invoices & essential documents - fast!!
    Reviewed in the United States on December 16, 2023
    鶹 Vine Customer Review of Free Product( What's this? )
    We own an all-in-one laser printer/scanner/copier, but it's quite bulky, and scanning small items like receipts, passports, etc. takes a bit of time as the unit -with its flat top is prone to being placed upon with other objects inside our computer room.

    This Epson RR-400W is lightweight and compact (11.25" x 5.5" x 4"), fits about anywhere, and can be moved around with ease when needed.

    It also comes complete with all manuals/documentation, a power adapter, a power cable, and a long USB cable.

    The scanner connects two ways: #1) via Wi-Fi and #2). USB connected to a computer (PC or Mac). Note that the scanner must be in a Wi-Fi standalone connection to use the Epson Smart Panel app, which enables you to perform scanning functions on mobile devices (iOS, iPadOS, or Android).

    Connecting via WiFi takes some time (including all updates) and could be frustrating if you're not tech-savvy, but it will eventually connect since it supports WiFi A/B/G/N and AC.

    On your PC or Mac, the Epson Scan Smart software is where you can Manage Invoices/Receipts that are scanned. After the receipt/invoice is scanned, you are prompted to the Invoice/Receipted Manager. The software detects vendor, date, currency, total amount, tax, and tip.

    While managing each receipt/invoice, you can choose a Classification, Tax Category, Pay Method, Pay Account, Card Type, Card Number, and Comments. You'll then be prompted where and what file format you want it saved -- Quickbooks Online, Quicken File, TurboTax, a CSV File, an image file (.JPG/.TIFF/.PDF), etc.

    There will be minor glitches when scanning small, uneven receipts and papers like paper jams and, at times, non-detection, but these are too common when the item being scanned is very small.

    Notable is the absence of a screen display on the main panel. There are five (5) buttons to control the device and LED lights to indicate Power, troubleshooting, and connectivity modes or issues.

    Aside from its size, its duplex scanning capability and ability to scan rigid items are the best features.

    Also bundled with the set are two (2) third-party software: #1). Presto! BizCard 6 and #2). Kofax Power PDF (for Windows and Mac). Kofax Power PDF is a powerful PDF editor that allows you to scan images (receipts/invoices) into text that can be edited. It's an OCR (optical character recognition) application that translates a page/document into text that can selected and edited -- with features almost similar to the expensive versions of Adobe Acrobat.

    This unit would have merited five (5) stars if not for the absence of a display screen panel.

    Otherwise, this is an ideal compact, stand-alone scanner, and the software that comes with it makes it an excellent addition to your home office to scan receipts, invoices, and other essential documents.
    Report
  • 鶹 Reviewer
    2.0 out of 5 stars Regret this purchase
    Reviewed in the United States on December 9, 2024
    Verified Purchase
    I started the year off hoping to streamline my expenses and eliminate that pile of receipts that gets moved from drawer to drawer as it grows. As it turns out, it is not a solution but just another problem.

    I really wanted to love this scanner but as I approach year-end and look at the pile of receipts, I have a new layer of uncertainty ... where are the receipts I scanned when I thought this would work, and where are the scans I took of them?

    Is the receipt folded or wrinkled? nope, won't really go. When it's working, it's great but all of a sudden nothing will go through.

    Also.. every time I want to use this, I have to re-add the scanner and try to get it to connect. This finally stopped working at all. For about 2 months, I have scanned receipts ... now I have a hybrid mess.

    I have a MacBook Pro and use a Eero mesh network at home, if it makes a difference; it doesn't seem to be compatible. I am taking this thing to the thrift store tomorrow and thought I'd write this review to save you the trouble if you're on the fence about buying this ... don't do it ! I wish I hadn't.

    I started the year off hoping to streamline my expenses and eliminate that pile of receipts that gets moved from drawer to drawer as it grows. As it turns out, it is not a solution but just another problem.
    Report

Product Summary: Epson RapidReceipt RR-400W Wireless Compact Desktop Colour 2-Sided Receipt & Document Scanner with ScanSmart AI PRO Receipt Management & PDF Software & 20-Page Auto Document Feeder

From Epson

3.8 out of 5 stars, 59 ratings

Customer reviews

Price

One-time purchase: $419.99 16% Savings

List Price: $499.99

Purchasing options

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About this Item

  • ScanSmart AI PRO Technology — Intelligently convert and extract scanned information into smart digital data – making your documents AI-ready
  • Export to Financial Software² — Turn stacks of receipts and invoices into categorized digital data that easily integrates into financial applications, such as QuickBooks and TurboTax
  • Compact Desktop Design — Saves 60% of desk space³ in virtually any environment, ideal for hybrid and remote workers
  • TrueFeed Technology — Robust 20-page document feeder with paper skew and staple protection easily feeds stacks of various sized documents
  • Fast 2-Sided Scanning — Single-Step technology quickly captures both sides of a document in one pass up to 30 pages per minute⁴
  • Wireless Scanning — Wirelessly scan directly to the cloud, smartphones, tablets, Windows PC or Mac⁵
  • Create Searchable and Editable PDFs — Includes powerful PDF creation and editing software for Windows and Mac
  • Scan to Cloud⁵ — Such as OneDrive, Dropbox, and Google Drive from your PC, Mac, or via the Epson Smart Panel mobile app
  • HyperClear Technology — High-resolution optics produce enhanced scans of each page – including auto cropping, background removal and more
  • Included Business Card Software — Easily scan and organize your business contacts with business card software for Windows

Product description

Unleash the power of AI¹ with the Epson RapidReceipt RR-400W compact desktop business scanner.

Driven by Epson ScanSmart AI PRO technology, you’ll quickly and intelligently convert scanned information into smart digital data – making your documents AI-ready for Microsoft Copilot, Apple Intelligence, ChatGPT workflows and more.

Going beyond simple document capture, the RapidReceipt RR-400W compact scanner utilizes an extensive data model of various invoices and receipts to quickly turn stacks of unorganized paperwork into categorized digital data that easily integrates into financial applications such as QuickBooks and TurboTax².

The RapidReceipt RR-400W features a compact design that saves up to 60% of your desk space³ while helping to increase your productivity with advanced features like fast 2-sided scanning up to 30 pages per minute⁴, a 20-page Automatic Document Feeder and the ability to create searchable and editable PDFs.

One of the smartest investments you can make for your business, the Epson RapidReceipt RR-400W compact business scanner, powered by ScanSmart AI PRO, enables you and your business to stay organized and efficient by unleashing the power of AI.

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